Vendor Analyst in Birmingham, AL at Books-A-Million, Inc.

Date Posted: 9/19/2022

Job Snapshot

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Job Description

Who We Are...
Founded in 1917 as a street corner newsstand in Florence, Alabama, Books-A-Million, Inc. has grown to become the premier book retailing chain in the Southeastern United States, and the second largest book retailer in the nation. Based in Birmingham, Alabama, the company currently operates more than 260 stores in 32 states and the District of Columbia. In addition to its primary retail component, the corporation includes 2nd & Charles-a buy, sell, and trade new and used goods retailer; American Wholesale Book Company (AWBC)- a book wholesale and distribution subsidiary; Joe Muggs Coffee- a coffee and espresso bar operating mostly in Books-A-Million stores; Yogurt Mountain- a self-serve frozen yogurt retailer and franchisor; Preferred Growth Properties (PGP)- an acquisition, design, development, leasing, and management of retail properties; and last but not least, our e-commerce division operating as BOOKSAMILLION.COM.

Our mission at Books-A-Million is to take care of our associates, customers, and stakeholders. Our standards are to provide a warm, genuine, and friendly experience, making our customers' needs our first priority. We develop and empower our associates to represent our organization passionately and positively through mutual respect; and we create and maintain an energetic environment that fosters loyalty to our brand. Join the BAM FAM and create a great career.

Job Description

Reporting to the Manager of Accounts Payable, the Vendor Analyst performs reconciliation of vendor statements to company open payables balance. Identifies issues and determines solutions to resolve them working within the company’s outlined procedures.

Role and Responsibilities

  • Reconciliation of vendor balance to Accounts Payable balances daily.
  • Perform monthly reconciliations on assigned accounts: identifying potential issues and resolving those disputes. Provide documentation to vendors to substantiate outstanding issues.
  • Responds to vendor calls and assists vendor with any identified issues daily.
  • Responsible for providing vendor shortage claims processed against payables.
  • Required to provide Proof of Delivery (POD) reports to vendors monthly.
  • Assist the Team Leader with any special projects within the department on an as needed basis.
  • Assists in mailing vendor payments/checks and providing remittance information for same.
  • Performs other duties as assigned.


Job Requirements

Qualifications and Education Requirements

  • High school diploma or equivalent GED required.
  • Associates degree in Accounting or Business desired.
  • At least one year of prior experience in an Accounts Payable setting preferred.


Preferred Skills

  • Ability to communicate clearly orally and in writing.
  • Excellent customer service skills.
  • Ability to identify research and resolve problems.
  • Demonstrated knowledge of computer software including Excel.


Physical and Environmental Requirements

  • Must be able to sit at a computer or desk for extended periods of time.
  • Must be able to use hands/arms to operate keyboard, telephone and for repetitive motion activities.
  • Must be able to lift objects up to 25 lbs. with or without assistance.
  • Must be able to communicate using speech, sight, and sound with or without assistive device.
  • Must be able to stand, walk, stoop or crouch while performing daily activities of the job.
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